Job Postings

Administrative Assistant

#ADMINCBK

The Administrative Assistant assists in managing the administrative affairs of the Society by providing a variety of administrative and clerical supports, such as: preparing correspondence, reports and other documents; maintaining a variety of financial and other records, files and related filing systems; as well as other related duties.
Schedule: Monday to Friday, 10:00am – 3:00pm, One hour unpaid lunch (12:00 pm to 1:00 pm)
Salary: $21.00/hour
Eligible for benefits

More Details

  • Screens and prioritizes incoming correspondence and other materials for staff members.
  • Tracks office or program expenditures by recording expenses and alerting the supervisor to budget overruns and unusual expenses.
  • Inputs data from source documents into computerized accounting systems or spreadsheets.
  • Files documents such as invoices, cheque requisitions and bills; maintains the filing system in accordance with established guidelines.
  • Prints cheques for signing. Compares cheques to source documents to ensure accuracy. Distributes cheques to vendors.
  • Prints pre-defined reports from computerized accounting systems or spreadsheets.
  • Processes petty cash transactions.
  • Prepares and deposits cash receipts; maintains records.
  • Maintains client and program information using spreadsheet and/or database software.
  • Produces ad hoc reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designing format, and printing reports.
  • Responds to outside inquiries about services offered by the organization.
  • Provides word processing, data input and typing support such as correspondence, meeting minutes, forms and client information; drafts routine correspondence such as thank you letters, client appointment letters and internal memoranda.
  • Prepares agendas and takes minutes at meetings as required.
  • Performs other related duties as required

Requirements

Qualifications

Education, Knowledge and Other Certifications
Diploma in a related health/human/social service and/or in office administration or accounting is preferred.
The Administrative Assistant must have and maintain a valid WHMIS certificate and consent to a Criminal Record Check.

Training and Experience
One (1) to three (3) years recent related experience/ Must possess a strong understanding of Microsoft Office Suite.
Must possess a strong understanding of basic accounting principles including, but not limited to, accounts payable and receivable.
Or an equivalent combination of education, training and experience

Other Information

NEXUS is committed to supporting employment equity and diversity in the workplace.  We encourage all qualified applicants, including Indigenous Peoples, persons with diverse abilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression, and others who may contribute to diversity at NEXUS.

In the spirit of reconciliation, we are committed to increasing Indigenous representation throughout our organization and encourage applicants to self-identify as First Nation, Metis or Inuit when applying.